District 207 is prohibited from giving third-party gift cards/certificates or cash as incentives due to IRS rules. Instead, District 207 awards District Dollars for achieving/earning specified incentive goals.
District Dollars is the term used for non-cash incentive awards that clubs can use to reimburse approved club expenses up to the amount that is in the club’s District Dollars tracking account.
When a club earns a District Dollars incentive, an entry is made in its District Dollars tracking account. It works like this:
- A club completes an incentive requirement that earns District Dollars
- Club buys an approved item (see list below)
- A club officer/member requests reimbursement of the cost on behalf of the club by
- submitting a report in Concur along with receipt
- identifying the reimbursement as a District Dollars request to be taken from the club’s District Dollars tracking account
- item reimbursement request amount must be equal to or less than the amount accumulated in the club’s District Dollars tracking account, even if the receipt is for a larger amount
- District approves reimbursement up to the amount of District Dollars the club has earned
- Reimbursement is deposited into the bank account or other means stipulated when creating their Concur Account
Click HERE for reimbursement information
Concur is the expense reporting system approved by Toastmasters International for administering District expenses. Concur accounts are created by individual Toastmasters members who request reimbursement for themselves or on behalf of the club.
Please view this Logging into Concur Training video to set up your account and submit your award or expenses.
Clubs can buy anything that helps the club and promotes club growth. For example:
- Projectors,
- Cameras,
- Microphones,
- Ribbons,
- Pins,
- Advertisements for club promotion,
- Open House food/refreshments,
- Meeting supplies (badges, guest sign-in books),
- Items from the Toastmasters International Store,
- Printing/postage or educational materials/supplies.
Items not allowed are:
- Alcohol
- Party or social gathering supplies/food
- Gift cards
- Membership dues, or
- Purchasing a Path for a member
If unsure if the item is a reimbursable expense, get prior approval from the District Director. Reimbursement is made up to the amount of District Dollars earned.
District Dollars are valid only during the Toastmaster Year in which they were earned. District Dollars must be claimed during the same year, which began on July 1. Clubs must submit requests for reimbursement in Concur by June 1 of the current Toastmasters Year.
Click here to see your Club District Dollars.